Corporate Data Backup: Safeguarding the Future

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Aside from the fundamental definition, everything about corporate data backup has evolved in the last few years. 

Technology organizations are common targets for cyber attackers, with an average data breach costing $4.88 million

The problem may be more widespread than people realize. Some companies are using non-disclosure agreements (NDAs) to conceal violations from the public and regulatory bodies.

For companies in all sectors to be on their guard, they need corporate data backup.

So, let’s learn the purpose and the way to have a corporate data backup primed.

Corporate Data Backup: Basic Comprehension 

A system of hardware and software known as corporate data backup makes sure that operations continue even in the case of a disaster. 

It is a way to guard against system outages and data loss, allowing a company to carry on with its daily operations.

Data is backed up to an off-site data center, an on-site server, a backup platform or a mixture of the types mentioned earlier. 

The administrator sets a schedule for when backups happen. 

Administrators can restore certain files or the whole backup after a data loss event by selecting the relevant recovery point.

What Do You Need to Store in Corporate Data Backup? 

Businesses maintain a vast range of vital information in their day-to-day operations, like email, customer data, transactions, marketing plans, strategies, assets, employee data, and the list goes on. 

That aside, numerous files and folders that employees access on a daily basis are also sensitive information for a company.

In addition to that, there are more important data layers, such as O/S and application data, which fuel the company’s computer capabilities. 

For instance, vital apps and even operating systems may not work correctly if a cyberattack hacks these files.

Nowadays, businesses depend on a variety of software in their daily operations. 

Operations may halt completely if these programs stop working or if the data within them disappears.

After learning the fundamentals of corporate data backup, we can jump to the reasons for data loss.

Related Blog: Best Tools For Cybersecurity In 2023: An Investment In Your Business

Common Reasons For Data Loss that Need Corporate Data Backup 

An infographic on the common reasons for data loss

Data loss can ruin your peace of mind, finances, and company’s operations. If you don’t come back online soon after the interruption, you may lose or annoy the customers.

Here are the factors causing data loss:

1. Human Mistake

It has been shown by researchers from Stanford University and a leading cybersecurity group that employee error accounts for about 88 percent of all data breaches.

Important emails, files, and even entire folders are unintentionally deleted by users. Most of the time, people inadvertently misplace them. 

At times, they intentionally remove the files, not appreciating their significance until it’s too late. 

Even highly experienced IT administrators may mistakenly configure new hardware incorrectly or manage a data migration improperly.

Therefore, for such instances, corporate data backup helps retrieve lost items.

2. Catastrophic Risks

Natural disasters like fires and floods are another set of circumstances that might result in a substantial data loss that cannot be recovered. 

These occurrences pose a direct risk to the underlying software and data infrastructure.

43% of companies that suffered a major data loss due to natural disasters and other calamities permanently went out of business, according to a Gartner Group survey. 

After two years, another 51% collapsed. If you analyze businesses that were victims of cyberattacks, you would be appalled.

The businesses that lose their vital data have a mere 6% chance of surviving.

Preventive steps with corporate data backup may guarantee that your data is safe.

3. Malware and Ransomware

Cyberattacks can seriously jeopardize your company’s integrity and endanger your data. 

Infected email attachments and website URLs are typically the entry point for ransomware and malware.

That doesn’t not only corrupts data but also disrupts operations.

As we have seen over the past year, modern attacks are strong enough to encrypt live systems and backup systems, forcing enterprises to pay a ransom to get their sensitive data back. 

Although you can protect yourself against these cyberattacks to some extent by being cautious and following security protocols, corporate data backup guarantees that the integrity of your data is preserved.

4. Migration Problems 

If a company is moving to newer hardware, it needs to change the primary storage. 

That leads to a large-scale data migration that is costly, time-consuming, or complex. 

Users need to stay up to speed with these developments to stay ahead of the curve in the dynamic business environment and keep up with technological advancements. 

However, there is a significant risk of data loss, overwriting, and deletion when moving large amounts of data.

The user can lessen such risk and facilitate a smooth relocation without interfering with workflow by using corporate data backup.

5. Software and Hardware Malfunction

It is normal for things to break or not work properly sometimes. 

Similarly, with hardware and software failure, data could be lost when it does. 

This data may become unusable or even corrupted due to an application crash or a failing server hard drive. 

Among the most common reasons for data loss are malfunctioning hardware and software. 

Although you can reduce the risk by replacing outdated hardware and applying updates to systems as soon as they are released, these kinds of unplanned mishaps will still happen. 

Regular corporate data backup is the only method to genuinely safeguard your information.

6. Damage Confidential Data 

Data destruction or drain can be done on purpose by their own staff members or contractors.

When an employee is let go by the corporation, this is an act of workplace deviance. By swiftly disabling account access upon termination, organizations can lower this risk. 

Nevertheless, having a corporate data backup system is the only method to completely remove the danger of irreversible data loss due to malicious deletion.

Read More: 5 Cybersecurity Frameworks For Threat Detection and Prevention

Corporate Backup Data: Finding the Solution

A pie chart explaining various corporate data backup options

Over the past ten years, backup technologies have seen significant change. Furthermore, it might be challenging to know where to begin with so many viable alternatives.

Some of the corporate data options to consider are as follows:

1. Hybrid Cloud Backup

Putting your data on an on-site server is not a hundred percent effort; you need more. 

Two levels of protection are offered by hybrid cloud backup: backups are kept on the cloud for increased security in the event of on-site disasters, as well as on-site for quicker access to data.

2. Virtualization of Backups 

Search for backups that, whether locally or remotely, can be accessed and started as virtual computers. 

When it comes to maintaining continuity, cloud virtualization can help.  A company can accomplish this on virtually any other system in minutes.

In essence, it turns hardware into software.

Through the use of virtualization, a computing technology, you may run several operating systems as virtual machines on the same physical hardware. 

3. Verification of Backups

Businesses must ensure that their backups are finished and can be restored without issue. 

It lessens the data-related worries, and the time spent on human testing is decreased with automated backup verification and testing.

4. Ransomware Protection 

Administrators are automatically notified by the system upon discovery, allowing them to restore to a clean recovery point. 

This procedure successfully reduces the risk of data loss, halts the virus’s spread, and gets rid of the virus.

5. Search Capabilities

Traditionally, recovering lost data takes a lot of time and is cumbersome for your IT resources

Find backup programs with robust search features that facilitate the retrieval of erased, altered, or relocated files.

6. Cater to the Specific Needs 

If your data vault is constantly expanding, be sure your backup solution can be expanded with ease. 

On a relevant note, small businesses should seek solutions for corporate data backup that scale to meet their requirements without compromising security. 

Here is a chart to briefly illustrate the data backup choices:

Data Backup Options  Type of Storage Advantages 
Remote Cloud  Users can access anywhere with an internet connection.

Protects data against hacks and natural disasters 

Option to purchase more or less as per needs

Off-Site Servers  Servers located at own office or data centre Fixed cost

More control as they are present in the workplace

Compliance (some businesses are supposed to keep their data at the office.)

Removable Storage Media  Portable storage devices, such as optical storage, solid-state storage, magnetic tape, and floppy Flexible 

Wide variety of storage capabilities 

NAS  Centralized disk capacity Ease of access

Cheap, high-capacity


How Does Corporate Data Backup Is Different?

Consider the cybersecurity needs and policies, including the amount of data to be backed up, protection for sensitive data, and data accessibility, before selecting a data backup option. 

Moreover, you should consider the benefits and risks associated with each media, your financial resources, and your needs.

For those who store a minimal quantity of personal information at home, it is advisable to store primary files on the computer’s hard drive and maintain two backup copies on solid-state storage, optical storage, or remote storage.

When storing a significant amount of non-sensitive data, individuals or small businesses should think about using high-capacity optical media, high-capacity solid-state storage, tape storage, cloud storage, or at least two backup copies stored on different servers. 

Ensure you weigh the hazards of cloud storage, and encryption, and maintain the physical security of any storage medium if the data is sensitive.

Large companies or organizations should consider maintaining two corporate data backup copies.

One should be on-site and one off-site.

That can be either on the company’s off-site servers or digital tape system or through an independent data service. For instance, they can choose a cloud security provider like IT services Mississauga or remote server backup.

Cloud Services by IT Services Mississauga

Cloud services can make corporate data backup secure and retrievable.

As a business owner, you must be cognizant of the high costs associated with downtime. 

The cost of downtime increases when your company operates seven days a week, twenty-four hours a day. For this reason, it is integral to have a corporate data backup. 

Based on how much cloud storage your business will need in the future, IT services Mississauga offers advice on the best solutions for your company. 

Their cloud services give you access to both public and private clouds. As the business expands, this procedure enables greater direct control over data flowing into and leaving out with corporate data backup. 

Read More: Cloud Management Services: Does Your Business Need Them?


What type of drive can I use for corporate data backup?

Tape Drive stores the data of a company so that it can be restored on the unpredictable happenings of mother nature. 

Why is a tape drive good for corporate data backup?

A tape drive is an offline medium of corporate data storage. Therefore, the hackers can’t access or exploit it.

What to look for from a corporate data backup option?

Four things that a corporate data backup should provide include security, scalability, accessibility, and cost.

Does business data backup have any legal or compliance implications?

Yes, complying with applicable data protection rules and regulations, such GDPR, HIPAA, or SOX, is necessary.

In Conclusion 

All in all, these are the solutions for corporate data backup to protect the heart (reputation) and soul (functionality of operations) of a business. 

It can act as a robust defence system supporting enterprise cybersecurity by boosting the company’s immunity to threats.

Ultimately, speaking with an IT specialist is the best way to determine which solution is best for you. 

IT services Mississauga can help companies determine their needs and specifications and suggest the best course of action for their particular circumstance. 

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