Google Workspace For Education: A Beginner’s Guide

A little girl studying online on video call
Time constraints and geographical barriers were once the biggest hurdles faced by the educational sector.

Thankfully, with the advent of technology, online education has made learning easy for students by balancing academic pursuits and other routine activities.

Google Workspace for Education is a great example of the revolutionization in this education industry.

It offers an enriched experience in a secure setting. 

In this blog, we will discuss how Google Workspace for Education empowers educators to provide a smooth learning experience for students across the world.

Without further delay, let’s begin!

Read More: Google Workspace for Remote Work: Empowering Distributed Teams

What is Google Workspace for Education?

Previously, we have seen how Google has provided cutting-edge solutions for small businesses

In a similar manner, it has bridged the gap between formal education and traditional educational methods to widen the intellect of students. 

The purpose of Google Workspace for Education is to boost collaboration and accomplish positive academic results. 

To give teachers and students access to a more productive and collaborative online learning environment, Google has created tools for Google Workspace for Education (GWFE). 

The apps in the Google suite include Google Docs, Sheets, Slides, and Forms.

These applications facilitate the creation and sharing of online documents, spreadsheets, presentations, and surveys between educators and students.

Teachers can monitor student progress and organize assignments with the help of these applications, which are compatible with Google Classroom.

Not to be outdone, integrating Google Workspace for Education with Google Earth is one of its most notable features.

Due to the advantages it offers, more than 80 million students and educators use Google Workspace for Education worldwide. 

Early Days of Google Workspace for Education

Before 2021, Google Workspace for Education was called G Suite for Education. 

The last Google Suite for Education offered two versions to the audience.

The Enterprise Edition was the paid version, while the other one was free for all.

The paid version had advanced controls and high security for unlimited users to fit the complex needs of educational institutions.

Currently, Google has not just changed the name, but it has introduced four unique editions as well. 

The Updated Editions of Google Workspace For Education 

The home page of Google workspace for education

To help you select the best fit for your institution, here is a brief summary of the editions by Google Workspace for Education.

1. Google Workspace for Education Fundamentals

With an eye toward the learning objectives, Google Workspace for Education Fundamentals provides a plethora of tools that will support critical thinking, collaboration, and creativity. 

This edition includes tools that are secure, free, and, most importantly, helpful to kids in gaining knowledge. 

The following is a list of Google Suite features available in the free version: 

  • Gmail, Chat, Meet, Docs, Sheets, Slides, Sites, and Jamboard for communication and collaboration
  • Virtual Classrooms and Assignments for Class Management
  • Prevention of data loss with Gmail and Drive
  • FERPA, COPPA, and GDPR compliant

2. Google Workspace for Education Standard

When it comes to security features, this is the preferred plan by Google Workspace for Education.

Schools and other educational institutions can benefit from this edition’s superior security and analytics features, like Security Center and Security Investigation.

These technologies enable organizations to look into suspicious activity, identify possible dangers, and receive comprehensive reports with deeper insights into Gmail log analysis and Google Classroom log analysis. 

The features of this version include:

  • Insight into the institute’s Gmail usage
  • Monitoring Drive, Classroom, Meet, and Devices 
  • Finding Potential Threats 
  • Ensuring Safety

3. Google Workspace for Education Plus

This has the most features among the Google variants is Google Workspace for Education Plus.

You can revolutionize your school with this all-in-one solution that includes:

  • Within Google Meet, there can be up to 500 participants and 10,000+ domain viewers. 
  • Google Classroom allows roster syncing
  • Improved analytics and security
  • Better storage capacity
  • Enterprise cloud search 
  • Robust assistance

4. Teaching and Learning Upgrade

This is another paid version of the Google Workspace for Education that facilitates students and teachers with accessibility features for improved video communication.

The features that make Teaching and Learning Upgrade different from the free version are:

  • 250 people can participate at a time in Google
  • Caters larger classes with more than 10,000 domain viewers
  • Unlimited originality reports 
  • Google Classroom integrates with more widely used third-party solutions.

Besides that, it provides a number of interactive tools to enhance the learning process.

Advantages of Google Workspace for Education

A list of the benefits of Google workspace for education

Great Accessibility: All of the versions and the tools of Google Suite can be deployed in many educational intuitions without difficulty.

Improved Communication: It enhances communication with Gmail, Hangouts Meet, and Google Calendar and helps them work together on documents using sheets, drive, etc.

High Level of Customization: Google Workspace for Education helps streamline workflows as students and educators can use them at their convenience.

Top Notch Security: Information is safely stored in the cloud by leveraging the strong infrastructure that protects Google’s data. Users of Google Suite for Education can save as much data as they want. Additionally, these products follow the Student Privacy Pledge, guaranteeing that Google will never use student data for advertising.

File Exposure Prevention: Google offers several security features, including data loss prevention (DLP) technologies and two-step verification, to alleviate these issues. 

Spam & Malware Detection: Google scans files for viruses and protects accounts with two-step verification. Consider Gmail, which has an automated spam filter that quickly detects and moves spam messages to the appropriate folder. 

Cost-Effective: Google Workspace pricing is quite affordable, considering the flexibility and ease it provides, whether it’s for business or education.

Google Workspace For Education Pricing

To determine the best fit according to your budget, here is the cost of each plan:

Google Workspace For Education Standard: $3 per student/yearly

Teaching and Learning Upgrade: $4 per license/monthly

Google Workspace For Education Plus: $5 per student/yearly 

Learn more: Office 365 Pricing: Select the Perfect Plan


What does Google Workspace offer the benefits for education for educators?

Data protection, collaboration, sharing, and flexibility are some of the notable benefits of Google Workspace for Education.

How can I learn to use Google Workspace for Education?

The platform has a learning center to solve the queries of the users and provides virtual cloud training, too. Additionally, for more information, users can check out how-to videos on YouTube.

How does Google protect the data it collects about students?

Data that students keep on Google Drive is encrypted. 

Can I get many accounts on Google Workspace for Education?

Education Fundamentals offers licenses for 10,000 users. 

What is the storage capacity that Google Workspace for Education offers users?

A standard feature of all Education editions is 100 TB of shared storage for the entire educational institute.

Users receive the number of licenses they pay for with Education Standard, Teaching and Learning Upgrade, and Education Plus.

The Bottom Line 

If you are looking for a solution that saves an extra few hours at school or business, Google Workspace for Education is an excellent option.

It is built to handle teamwork and maximize productivity.

If you want to give it a shot but don’t know how to get started, then Q4 Gems is at your service. We are registered resellers who have seamlessly deployed Google Workspace for countless businesses.

What do you think?

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