10 Cool Features In Office 365 For Business You Should Use In 2023

office 365 for business
You can’t explore the entirety of Office 365 for business suite because there are endless things in it for you to utilize. However, there are some features you should know about if you don’t know already. For example, many people don’t know it includes features of playing games, talking to yourself, and more. 

So, if you are looking for the top cool features of Office 365 for business, you are in the right place. Here are the top ten cool features in this suite you can begin using in 2023. 

Video Filters In Teams

One of the top Office 365 for business features includes video filters in Teams that allow you to add a background, soften the focus, add filters, and much more. There are also various other visual effects you can use as you video call in Teams. For example, it also has frames you can add to your screen. 

So, if you want to enhance your meeting experiences, you can always try out these various filters and effects. You can also encourage other team members to do that and have a little fun while working. Such small things can go a long way in making the work more enjoyable. 

PowerPoint Formatting Options 

Photoshop and Adobe Illustrator have some competition now because Microsoft Powerpoint is also dipping its feet into the creative games. For example, new formatting options include new design tools for graphics, shapes, and more. This means that you can easily customize anything you like while presenting. 

Besides that, it also includes new ungrouping abilities that can turn an icon into a shape of your liking. If you want to go even further, you can customize the transparency, texture, and color of the format. Through such options, you can play around with these elements to take your presentations to the next level. 

Teams Chat 

Teams is part of daily activities in a business, as it is used for meetings, chats, and much more. However, it is trying to push collaboration even more with different features you will love using. You will notice a chat appearing with your name on the pinned section, and the purpose of it is multi-faceted, which includes the following: 

  • Leaving yourself screenshots and photos 
  • Good for drafting 
  • Storing files, you need later 
  • Taking notes during Teams meetings 
  • And more

Think of it as an easy-access space where you can store everything important to you. You can also use it to loop various components you can send to your colleagues. 

Sharepoint Syncing 

Don’t you find it annoying when you have stored unnecessary files on your hard drive that keep taking up space? If that is the case with you, then you must opt for Sharepoint Syncing, as it is a great Office 365 for business feature you can use. It will allow you to access files online and work directly in File Explorer. 

Even the rest of your team can access the document and make changes or updates. There are also accessibility settings you can set at your discretion. Be sure to go through this feature and use it most for collaborating with your team. 

Images Within Excel Cells 

You might not know this, but Office 365 for Business also has image functionality enabling you to add images within the cells. Remember that the image must have a source location, and you must put it inside the cell with the alt text. There are also additional image capabilities you can utilize within Excel. 

This includes moving and resizing the image within the cells, filtering, sorting, and more. All of these will help you make your spreadsheets look better. You can design it how you like and add various features that will enhance the appearance of your spreadsheet. 

Real-Time Collaboration 

Many people don’t know that Office 365 for business is always listening to the feedback of its customers. The reason for this is that many employees are working across the globe, and meetings have become more important than ever. Fortunately, this is where the incredible feature of Office 365 allows for real-time collaboration. 

The latest update of 365 has brought forth meeting recaps in your calendar. Through this option, you can access various components present in the meeting. These include transcripts and recordings, files, and much more.

Turning Data Into Maps 

You might wonder how this is even possible on Office 365 for business, but give us a second to explain what we mean by this. Power Map is a feature in Microsoft Office 365 that will enable you to turn the data into interactive visualizations within Excel. If you want to enhance your creativity, you can also create 3D interactive maps. 

Other ways to visualize insights and data include the following:

  • Advanced filters 
  • Range 
  • Lists
  • And more 

When you are using this feature, it will provide you with a fantastic way to present your data and wow the people looking at it. This way, you can use this feature to impress your audience in meetings. Anyone can use this feature, as it is not technical and incredibly easy to use.  

Transcribing Meetings In Teams 

Video calling is imperfect, as there are connectivity issues, you fail to understand others sometimes, and various such issues. However, Office 365 for business has made it easy for you to understand everything about the meeting with incredible clarity. The platform transcribes the meetings in real-time, so you don’t have to worry about understanding what your colleague is trying to say. 

Text appears next to the video and includes all the time stamps and the person’s name. There are also other translation and caption features in Teams you can benefit from. Be sure to go through them and see the ones that will be the most useful for you during meetings. 

Microsoft Planner And Project Management 

Take your project management to the next level with Microsoft Planner, as it is perhaps one of the most underrated features of Office 365 for business. It is a visual task manager that will allow you to organize your work using boards. You and your team can use it to manage simple projects, organize your workflow, and centralize all the information important to your business. 

When you purchase the Microsoft 365 Enterprise, the Planner will be included in it. A good thing about this feature is that it will work with various browsers. All you have to do is go into the apps portal of Microsoft and begin using it in no time. 

Work Games In Teams 

Make work fun by utilizing this feature in Office 365 for business. Many businesses utilize this for team building so that work is not dull all the time. This was the aim of Microsoft when it decided to include such a feature in its Teams portal. 

The Games for Work app will allow you to add a game to your meetings. Once you do, you will have various choices that will allow you to play and communicate better with your colleagues. For example, Microsoft icebreakers within this app is a friendlier version of the Would you Rather game. 

So, if you want to boost productivity and make meetings more fun for everyone, then be sure to incorporate this feature. Everyone in the meeting will love this addition, and they will want to collaborate more often. 

Final Thoughts 

Add efficiency, productivity, fun, and more to your daily work with these cool features by Office 365 for business. It will allow you to seamlessly work with your team, whether they are remote or on-site. In the long run, your productivity will witness a boost like no other. 

If you want to implement this suite into your workplace, feel free to contact us today. Q4 Gems is the top managed IT services in Toronto that will allow you to make the most of such tools. For more information regarding our services, please feel free to contact us as soon as possible

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